Festival Copilot
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Festival Copilot

The AI-powered command center for events and festivals. Tickets, budgets, vendors, staff, marketing and reports — one platform, one source of truth.

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© 2026 Festival Copilot · festivalcopilot.com — All rights reserved.

All systems live

Built for the people who run the show.

Features

Everything a festival runs on. Nothing it doesn't.

Six areas, one command center. Jump to the part of the show you own.

TicketsBudget & moneyStaff & crewMarketing & creativeReporting & close-outAI everywhere it counts

Tickets

Know your sales at 2am.

AI Ticket Scanner

Screenshot any ticketing dashboard — Howler, Quicket, Eventbrite, TicketMaster — and the AI extracts sales, revenue, check-ins, refunds and fees. No integrations to configure, no numbers to retype.

Phase tracking

Early Bird through final release, each phase with its own cap, price and sell-through bar. See exactly when to open the next phase and what it did to revenue.

Live sales pulse

Sold today, refund rate, gross revenue — updated whenever you scan, visible to whoever you give ticket access.

Budget & money

Catch blowouts before deposits clear.

Budget builder

Line items grouped the way festivals actually spend — stage & sound, artists, security, marketing. The budget recalculates the moment money moves.

Vendor deposits & balances

Every vendor's deposit, balance and due date in one ledger. The platform warns you when a payment would push a line over budget — before the transfer goes out.

Expense capture

Snap a receipt on the grounds and it lands in the right budget line, coded and dated. Your P&L is real all the way through the show.

Staff & crew

Everyone sees their lane.

Role-based logins

Your bar manager sees bar operations, your finance lead sees the money, your gate crew sees check-ins. Nobody stumbles into data they shouldn't touch.

Tasks & schedules

Assign the gate briefing, track load-in progress, see who's on shift right now — from your phone, side of stage.

Audit trail

Every sensitive action is logged: who approved the payment, who changed the budget line, when. Accountability without meetings.

Marketing & creative

From analytics to artwork in one tab.

AI Marketing Scanner

Screenshot your Instagram, TikTok or email dashboards and the AI reads reach, engagement and conversions into your marketing overview.

AI Artwork Studio

Generate on-brand poster and social variants for your next ticket-phase drop, then push the winner straight to the content calendar.

Channel performance

See which channel actually sells tickets — reach is vanity, conversions pay the artists.

Reporting & close-out

The whole show, in numbers.

Live command center

Revenue, expenses, profit/loss, tickets sold and days-to-doors on one screen — the view you check between everything else.

Event Close-Out flow

When the show ends, the platform verifies every ticket, expense and vendor payment is captured, then generates a final report archive with P&L, marketing and attendance analytics.

PDF exports

Board-ready reports for sponsors, partners and investors — one click, no copy-pasting into slides.

AI everywhere it counts

Less typing. More deciding.

Dashboard reading

The AI's core job: read the dashboards and documents you already have, so your team stops transcribing numbers between tools.

Spreadsheet import

Upload last year's budget or this year's expense sheet and the AI maps it into the right places — most teams migrate a live event in an afternoon.

Anomaly nudges

Budget lines running hot, refund rates spiking, phases about to sell out — surfaced before they become problems.

See it running your show.

Get Started Free

Free while in early access — no card needed