About
Built between load-ins, not in a boardroom.
Why this exists
We didn't set out to build software. We set out to run festivals — and kept losing whole nights to spreadsheets that didn't agree with each other. The ticket numbers lived in one tab, the budget in another, and the truth somewhere in between.
The breaking point is always the same: it's 2am the night before gates open, a vendor wants their balance, and you genuinely don't know if paying them blows the production budget — because the last three expense runs are still in someone's glovebox.
Festival Copilot is the tool we wished existed that night: one place where the money, the tickets and the crew all tell the same story, with AI doing the transcription work humans kept getting wrong at 2am.
If you run events, we built this for you. Tell us what's missing and we'll build that too.
— The Festival Copilot team
written from the production office, not a boardroom
The story so far
2023
The spreadsheet era
Running our own shows on twelve tabs and group chats. It worked, until it expensively didn't.
2024
The 2 AM breaking point
Night before gates: a vendor wants their balance and nobody can say if paying it blows the budget. Never again.
2025
The first build
One command center for our own festivals — tickets, money and crew in one place. Other organisers started asking for logins.
2026
Today
Festival Copilot runs events from boutique shows to multi-stage weekends, with AI doing the typing humans kept getting wrong.
“Software should disappear during load-in. The show is the product— we just keep the numbers honest.”
What we optimise for
01
The show comes first
Software should disappear during load-in. Every screen is designed to answer a question in seconds and get out of your way — because at a festival, nobody has minutes.
02
One source of truth
If the tickets, the budget and the crew schedule can disagree with each other, they eventually will. Everything in Festival Copilot updates everything else, so there's only ever one version of the numbers.
03
AI does the typing, you do the deciding
We don't use AI to generate fluff. It reads dashboards, receipts and spreadsheets so your team stops transcribing — and the judgment calls stay with the people who run the show.
04
Your data is yours
Never sold, never shared between customers, never used to train models for anyone else. Export everything or delete everything, any time.
The tent and the star
The mark is a festival tent — the first thing that goes up on an empty field and the centre of everything that follows. Above it, a guiding light: the copilot. Not the pilot; you're flying the show. Just the one who makes sure you always know where you are.
